Information for Moderators and Speakers

• Registration Fee
• Room Setup
• A/V Requests
• Travel Assistance
• Hotel Reservations
• Handouts

Moderator/Speaker Registration Fee (back to top)

Moderators/speakers must register for the conference in order for us to have your contact information for the program, and accurate registration numbers for food functions and conference supplies. Registering before the conference also helps expedite your check-in process when picking up your badge and materials. Registration options are:

One-Day Registration: The registration fee is waived if you attend Lifesavers for one day only–the day of your session. Lifesavers will provide you with a name badge and your meals for that one day. When you complete the registration form, check Moderator/ Speaker (one day, day of presentation) and put $0 in the total amount due.

Multi-Day Registration: If you will be attending Lifesavers for more than one day, we ask that you register at the Moderator/Speaker Rate of $300.

Meeting Room Setup and Audiovisual Equipment (back to top)

Speakers must provide their own laptop. All meeting rooms will be theater style seating and set with head table, podium, microphones, LCD projector with VGA cable, screen, sound for laptop presentation, and laser pointer.

If you need additional equipment beyond what is listed above, click HERE to download an audiovisual request form (forms are due May 25, 2012).

Lifesavers does provide most audiovisual equipment requested, however, some equipment may be cost prohibitive. In this case, we will contact you to discuss alternative equipment.

Travel Assistance (back to top)

The Lifesavers Conference is a non-profit program and is funded through donations, registrations and exhibit fees. Our goal is to provide a quality conference to the largest possible audience while keeping the registration and exhibit fees low. We are able to accomplish this by asking moderators/speakers to bear their own registration fees and expenses. However, Lifesavers offers travel assistance to help defray the cost of the registration fee and other conference expenses.

Click HERE for your request form. You will receive a check to apply to expenses as you see fit. You’ll need to submit your conference registration with the $300 fee, and make your own travel and hotel reservations. The average aid given in 2011 was $650. In order to receive travel assistance, you must stay at the Walt Disney World Swan and Dolphin. Click HERE to make your hotel reservations.

Travel/Hotel Reservations (back to top)

For hotel reservations, click HERE. You are responsible for making your own hotel and travel reservations.

Handouts (back to top)

Lifesavers will NOT be printing workshop handouts to distribute during the conference, rather we are posting them on this website prior to the conference so attendees may print those they are interested in.

• Evaluations from participants strongly indicate that handouts are a major priority, so we ask that you send us your presentation as soon as possible for posting.

• May 25, 2012 is the deadline for sending us your handout. Those received after May 25, 2012 will be posted after the conference.

Where to send your handouts (deadline May 25, 2012):

• E-mail to Lofgren@meetingsmgmt.com. Be sure to include your name and workshop title in your e-mail so we know under which workshop to post your handout.

Guidelines for posting (deadline May 25, 2012):

• Document Size: Must be no larger than 4MB. Larger sized files are difficult for attendees to download or view. You may have to adapt your on-site presentation file to reduce size (remove photos, etc.).
• Preferred formats: PowerPoint, Excel, MS Word, PDF (If you create a PDF of your PowerPoint, it needs to be formatted three slides per page. This allows for a designated note-taking area next to each slide.).
• Please include workshop title and your contact information on the first page of your handout so attendees can keep track of which workshop the handout is for. Click HERE for sample.
• Promotional/sales material will not be accepted.
• Do not send us brochures, DVDs, etc. as we are unable to distribute or post these items.

Guidelines for your presentation at the conference:

• For projecting your presentation on the screen, we recommend the 6 x 6 rule: 6 words per line, 6 lines per screen.
• Graphs are easier to project and read than tables.
• Use upper and lower case letters in text.

Disclaimer: By submitting your handouts to the Lifesavers website, you agree to have your materials downloaded, printed and/or copied by Lifesavers and website users. Lifesavers, Inc. and Meetings Management, Inc. are not responsible or liable for use or misuse of materials posted on the Lifesavers website.

Lifesavers Conference, Inc. • PO Box 30045 • Alexandria, VA 22310 • 703-922-7944 • 703-922-7780 (fax)

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