Lifesavers 2008 Conference Exhibiting

• Why Exhibit?
• Register
• Booth Sizes and Fees
• Exhibiting Vehicles
• Exhibit Hours/Events
• Terms/Conditions
• Cancellation Fees
• Exhibit Hall Map
• Decorator Information

Click here to view the 2008 Exhibitor's List for Portland, OR.

Download a PDF version of the 2008 Exhibit terms and conditions here.

Download an exhibit hall map here.

Three convenient ways to complete your Exhibit registration: (back to top)

1. Register for exhibiting online by clicking here.
2. Download an exhibit registration form here and fax with credit card information to 703-922-7780.
3. Download an exhibit registration form here and mail with check, credit card, or purchase order to:
   Lifesavers Conference, Inc.
   Conference Registration
   P.O. Box 30045
   Alexandria, VA 22310

You will receive a confirmation of your registration via e-mail within 7 days.

Why Should You Exhibit At Lifesavers? (back to top)

An exhibit booth at the Lifesavers Conference provides an organization with the opportunity to interact with more than 2,000 of the nation's leading highway safety professionals representing:

Child passenger safety professionals
State and local law enforcement
Community traffic safety programs
State and local emergency medical services, and public health
Injury prevention programs
Federal and state highway safety agencies
Prosecutors and judges involved in traffic safety issues
The automotive and insurance industries
Advocacy and research

Lifesavers participants meet with their highway safety peers in a forum where they can share program successes, learn from others and develop alliances with people from all over the country.

Exhibitors receive the following additional benefits:

Exhibit hours designed for maximum exposure and networking opportunities.
Complimentary listing in the on-site conference program.
A reception and a lunch ticket on Sunday, one continental breakfast, and refreshment breaks all in the exhibit area to optimize exhibit show traffic!

Booth Sizes and Fees: (back to top)

For Profit ...........................................$1,000 per 10' x 10' booth

Non-Profit..........................................$500 per 10' x 10' booth
(Associations and Consumer Groups only)

Additional Booth Personnel...........$125 for first additional person, $250 for any additional people

The booth fee includes:

One free conference registration (value: $250)
8' high draped back walls and 3' high side walls; colors are green and blue.
Booth identification sign listing your company name and booth number
One draped 6 ft. table, 2 chairs, and wastebasket
24-hour general security

Please note: Booths are not carpeted; aisles are carpeted in green.

Instructions for Exhibiting Vehicles: (back to top)

Exhibitors need to notify the decorator if exhibiting a vehicle. The decorator will schedule and coordinate moving vehicles into the exhibit hall. Please note on the exhibit application form if you plan to exhibit a vehicle, which will require you to purchase two spaces. You are responsible for vehicle spotting fee.

Vehicle Display Specifications:

The vehicle must have less than 1/4 tank of gas.
Battery cables must be taped or batteries removed.
Fuel caps must be locked or taped.
Displaying of any vehicle containing LPG gas propane shall have such containers reduced to atmospheric pressure before bringing them into the building.
Vehicles must have a drop cloth or plastic underneath them at all times.
Companies exhibiting vehicles are required to purchase two booths.

Booth Space Assignment Procedures:

Assignment of exhibit space is determined by past support and history of exhibitor, number of booths requested, receipt of payment, date received, and appropriate distribution and balance of displays and products.

Payment:

Payment by check (in U.S. dollars, payable to Lifesavers Conference, Inc.), purchase order or credit card (Visa or MasterCard only) must accompany applications in order for a booth to be reserved. Applications received without payment or purchase order will not be processed.

Lifesavers Federal ID number is: 52-1648356

Cancellation of Booth Space: (back to top)

Requests for cancellation must be sent in writing by the following dates. Refunds will be made based on fees paid by the exhibitor:

By March 5, 2008: refund minus 25% fee

March 6-19, 2008: 50% refund

After March 19, 2008: no refunds

Requests for cancellation must be sent in writing to:

Lifesavers Conference, Inc.
P.O. Box 30045
Alexandria, VA 22310

Refunds will be made after the conference. No-shows will not be refunded.

Official Decorator: (back to top)

Freeman Decorating Company is the official decorator of the Lifesavers Conference. Complete exhibitor information on shipping, additional furniture rental, electrical and telephone needs, etc., will be sent via email and by U.S. postal service to confirmed exhibitors. All questions and correspondence concerning labor, shipment of materials, furniture, etc., must be directed to Freeman Decorating Company. Freeman is responsible for maintaining traffic schedules at the show site. All exhibitors, including locals, are advised to clear all shipments and deliveries through Freeman. If a third-party contractor other than Freeman will be used, Freeman must be notified at least 6 weeks prior to the official setup date and must be provided with a general insurance certificate, or the contractor will not be permitted to service the exhibit.

For more decorator information, contact:

Lifesavers Exhibitor Representative – Mandy Geistweidt • 210-554-2036

Saturday, April 12

10:00am – 7:00pm           

Sunday, April 13

7:00am – 10:30am           

10:30am – 6:30pm           

12:00pm – 1:30pm           

3:00pm – 3:30pm           

5:00pm – 6:30pm           

Monday, April 14

7:45am – 4:00pm           

7:45am – 8:30am           

3:00pm – 3:30pm           

Saturday, April 12

Exhibit Setup

Exhibit Setup

Exhibit Hall Open

Lunch – tickets provided

Refreshment Break

Welcome/Opening Reception

Exhibit Hall Open (closed during opening plenary and lunch)

Continental Breakfast

Refreshment Break

Exhibitor Move out