Exhibiting
All Conference activities will be at the Walt Disney World Swan and Dolphin
June 14-16, 2012.
To download an Exhibit Application for the 2012 conference in Orlando, Florida click HERE.
View the Exhibit Hall Floor Plan – click HERE.
View the 2012 Exhibit Terms and Conditions – click HERE.
View the 2012 Orlando Exhibitor's List – click HERE.
Reserve Your Booth Spot Today! Choose from Three Convenient Ways:
Register online by clicking HERE. View exhibit floor plan HERE. Shaded spaces are no longer available.
Download an Exhibit Registration Form HERE and:
A. Fax with credit card information to 703-922-7780. (Do not mail your form after faxing.)
or
B. Mail with check, credit card or purchase order to:
Lifesavers Conference, Inc.
Exhibit Registration, PO Box 30045, Alexandria, VA 22310
You will receive confirmation of your registration via email within 7 business days.
Why Exhibit At Lifesavers? (back to top)
“I got to meet some of my best customers. I couldn’t be more happy with the whole experience.” 2011 Lifesavers Conference Exhibitor
- Over 90% of exhibitors said that last year’s conference was a “successful exhibiting experience”
- Get national exposure, with registrants coming from all fifty states, American territories and international countries
- Interact with nearly 2,000 of the nation’s leading highway safety professionals
- Meet with highway safety peers and share successes, learn from others and develop alliances
- Exhibit hours are designed for maximum exposure and networking opportunities, with a box lunch (Thursday), the opening reception (Thursday), continental breakfast (Friday), and concessions and refreshments all scheduled in the exhibit hall
- Receive complimentary listing in the on-site conference program
- Receive complimentary on-line listing with contact information and brief product description
How Good is the Lifesavers Conference?
Let the attendees tell you: over 90% of attendees rated last year’s conference “GOOD” or higher AND nearly 70% of attendees say they are going to return to this year’s conference. The Lifesavers Conference is the event for exhibitors to meet prospects, reconnect with customers, and network with other solution providers.
Who is Attending?
The nearly 2,000 attendees represent the following groups:
- Child passenger safety
- State and local law enforcement
- Community traffic safety programs
- Injury prevention programs
- State and local emergency medical services, and public health
- Federal and state highway safety agencies
- Prosecutors and judges involved in traffic safety issues
- The automotive and insurance industries
- Advocacy and research
Exhibiting Questions?
Contact Mary Magnini at Magnini@meetingsmgmt.com or 703.922.7944.
Booth Sizes and Fees: (back to top)
For Profit, $1,000 per 10' x 10' booth
Non-Profit, $500 per 10' x 10' booth (Associations and Consumer Groups only)
Additional Booth Personnel, $200 for first additional person, $300 for any additional people
The booth fee includes:
- One free conference registration (value $300)
- 8' high draped back walls and 3' high side walls
- Booth identification sign listing your company name and booth number
- One draped 6 ft. table, 2 chairs, and wastebasket
- 24-hour general security
- Exhibit hall is covered with a blue/grey/purple patterned carpet
Payment:
Payment by check (in U.S. dollars, payable to Lifesavers Conference, Inc.), purchase order or credit card (Visa or MasterCard only. We do not accept American Express) must accompany applications in order for a booth to be reserved. Applications received without payment or purchase order will not be processed.
Lifesavers Federal ID number is: 52-1648356
Instructions for Exhibiting Vehicles: (back to top)
Exhibitors need to notify the decorator if exhibiting a vehicle. The decorator will schedule and coordinate moving vehicles into the exhibit hall. Please note on the exhibit application form if you plan to exhibit a vehicle, which will require you to purchase two spaces. You are responsible for vehicle spotting fee.
Vehicle Display Specifications:
• One battery cable removed from each battery.
• Fuel tanks should not be more than 1/8 full.
• All fuel tanks openings must be taped to prevent the escape of vapors.
• No propane bottles are allowed.
• Visqueen plastic sheeting/runners or plywood must be under vehicle, along with decorator carpet.
• A minimum of six feet free space mush be around all four sides of vehicle, outlined with decorator’s stanchions.
• Fueling and de-fueling of vehicles is prohibited.
• Vehicles shall be man-handled into and out of position, and not moved during show hours.
• A fire extinguisher must be placed within 3 feet of vehicle.
• Companies exhibiting vehicles are required to purchase two booths.
Fire Safety:
All materials used in booth decoration must be flame retardant.
All packing containers, wrapping materials, and display materials must be removed from behind booths and placed in storage.
Booth Space Assignment Procedures:
Assignment of exhibit space is determined by past support and history of exhibitor, date received, number of booths requested, receipt of payment, and appropriate distribution and balance of displays and products.
Canceling Your Booth Space: (back to top)
Requests for cancellation must be sent in writing. Refunds will be made based on fees paid by the exhibitor:
On/Before May 15, 2012: refund minus 50% fee
After May 15, 2012: no refunds
Requests for cancellation must be sent via email to Magnini@meetingsmgmt.com or in writing to:
Lifesavers Conference, Inc.
P.O. Box 30045
Alexandria, VA 22310
Refunds will be made after the conference. No-shows will not be refunded.
Official Decorator: (back to top)
GES is the official decorator of the Lifesavers Conference. Complete exhibitor information on shipping, additional booth carpet (note: exhibit hall is carpeted), electrical and labor needs, etc., will be sent via email to confirmed exhibitors. All questions and correspondence concerning labor, shipment of materials, etc. must be directed to GES. GES is responsible for maintaining traffic schedules at the hotel exhibit hall. All exhibitors are advised to clear all shipments and deliveries through GES. If a third-party contractor other than GES will be used, GES must be notified at least six weeks prior to June 13, 2012, and must be provided with a general insurance certificate, or the contractor will not be permitted to service the exhibit. For decorator questions, call GES at 800-475-2098.
Shipping Information (back to top)
We advise you to use GES when shipping exhibit materials for the conference. To speak to a service representative, call 800-475-2098, or chat live online at www.ges.com/chat. Please note if you ship to Walt Disney World Swan and Dolphin, the resort will bill you for the service.
Tentative Exhibit Hall Hours and Events (back to top)
Wednesday, June 13
2:00pm – 6:00pm / Exhibit/Poster Setup
Thursday, June 14
7:00am – 12noon / Exhibit/Poster Setup
12noon – 6:30pm / Exhibit Hall Open
12:00noon – 1:15pm / Box Lunch in Exhibit Hall
3:00pm – 3:45pm / Refreshments and Networking in Exhibit Hall
5:00pm – 6:30pm / Opening Reception in Exhibit Hall/Poster Presentations Friday, June 15
8:00am – 4:15pm / Exhibit Hall Open (closed during NHTSA Awards Luncheon, 12:30-1:45pm)
8:00am – 8:45am / Continental Breakfast in Exhibit Hall
3:30pm – 4:15pm / Refreshments and Networking in Exhibit Hall
4:15pm / Exhibitor Move Out |
